Sundry Payments
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- Nice to meet you John, I'm kenny. I look forward to learning more about Sundry Payments and the payment processes.
- Good day. I'm John and I'll be your facilitator for the week. This course will provide the guidelines for Sundry Payments as well as the processes followed when capturing these payments.
- A Sundry Payment is a method of payment whereby payment can be made for goods and services for which no order was placed.BAS provides the facility to capture Sundry Payments from an invoice or relevant source document. Sundry Payments can only be made to suppliers that are registered as entities on BAS.
- John, what are Sundry Payments and where are they captured?
- You probably wondering how suppliers are registered on BAS.Each supplier has to be registered with a bank entity form before payment can be processed. The banking institution must stamp the registration form before the payee can be registered; and only original bank entity forms or original bank letters will be accepted prior to loading the supplier onto BAS.
- Of cause! Before a payment is made, the person compiling the payment pack must ensure that the payment documents are in order.If a document appears to be defective for any reason, or if there are reasonable grounds for doubting its accuracy, the payment pack must be returned to the person who submitted it (line function), who must then amend the mistake and initial the correction.
- I'm learning so much already! Can you tell me about the payment process?
- You have to first ensure that the official verifying the payment must be authorized by delegation. The delegated official as represented in the segment structure must approve the payment documentation accordingly and ensure that it's effected in alignment with compliance criteria.Do note, however, employees compiling payment requests must not authorize or counter-sign it. There are three functionaries for any payments. No functionary can perform two functions.
- If all the payment documents are in order, can I then proceed with capturing the payment?
- Thereafter, one must seek approval from the Budgets Unit. Budgets will advise if there are sufficient funds available and if the expenditure was correctly allocated as per the BAS Allocation Form.
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