Shari, how will we find an available room and reserve it for our meeting?
Let's use the RoomBooker app, Reg!
Room 2a
Room 2b
I can use the smartphone app to check room status, allowing me to see to what rooms are in use, what rooms are reserved, and what rooms are available.
Shari's PhoneRookBooker AppRoom Status:Room 1a - In useRoom 1b - ReservedRoom 2a - In useRoom 2b Available
1a - In Use:Available in 1h
1b - Reserved all day
We can also refer to the integrated reader board in the lobby to see the rooms are available and when
2a - In Use: Available in 90 min
2b- Available for 4h
3a- In Use: Available in 2h
3a- Available for 90 min
I can reserve available rooms simply by selecting the room available room on the app, which will initiate the reservation process. I am not able to select non-available rooms.
Shari's PhoneRookBooker AppRoom Status:Room 1a - In useRoom 1b - ReservedRoom 2a - In useRoom 2b Available
Once the room is reserved, the reader board automatically updates to show the room is reserved
2b- Reserved
2a - In Use: Available in 90 min
3a- Available for 90 min
3a- In Use: Available in 2h
The room status also updates in the app and other users no longer are able to click on the room and initiate the reservation process.
Reg's PhoneRookBooker AppRoom Status:Room 1a - In useRoom 1b - ReservedRoom 2a - In useRoom 2b - Reserved
Welcome to room 2b. This room is reserved for the next 60 minutes. Please check in for your reservation within 5 minutes or the room will be released.
Here we are in 2b! I will now check in to the room.using the app.
If I do not check in to confirm within the specified time, the room will be released for someone else to book.
Thank you for reserving room 2A. Your reservation ends in 23 minutes.
Shari's PhoneRookBooker AppYou have room 2b reserved.Check in now?
After checking in, the reader board and app room status both update to show the room is now in use.
1a - In Use:Available in 1h
1b - Reserved all day
2a - In Use: Available in 90 min
2b- in Use: Available in 60 min
3a- In Use: Available in 2h
3a- Available for 90 min
Reg's PhoneRookBooker AppRoom Status:Room 1a - In useRoom 1b - ReservedRoom 2a - In useRoom 2b - In use
You have successfully checked in to room 2b! Enjoy your meeting!
All set! Let's begin our meeting, Reg.
2b
We finished our meeting early!
Great! I will check out of the room so it will be free for another user.
2a
Using the app or wallboard, we know 2b is available.I can reserve available rooms simply by selecting the room on the app, which will initiate the reservation process.If I don't check out, the room will also become available automatically at the end of my reservation time.
Shari's PhoneRookBooker AppYour meeting is in progress.Check out early?
Once Shari checks out, the reader board and app room status both update to show the room is in use.The room is also available again for reserving using the app.
1a - In Use:Available in 1h
1b - Reserved all day
2a - In Use: Available in 90 min
2b- Available all day
3a- In Use: Available in 2h
3a- Available for 90 min
Reg's PhoneRookBooker AppRoom Status:Room 1a - In useRoom 1b - ReservedRoom 2a - In useRoom 2b - Available