Checking of Documents

When the IT Equipment is received, the receiving official should compare the goods delivered to the delivery note and purchase order, to ensure only goods for which valid orders have been placed are accepted. Deliveries of IT Equipment should be

carefully examined before any delivery is accepted.

The project manager signs simultaneous receipt issue (SRI)

voucher if he/she is satisfiedwith the delivered item. The signed SRI voucher ultimately forms

part of the payment package.

·

STORAGE

All IT Equipment received fromthe service providers are stored in the storeroom.

Alright,

thanks.

BARCODE

Once the IT Equipment are stored in the storeroom. They are barcoded

to exercise management control over all assets.

Asset tag , which will be attached to an asset and will remain for the duration of the asset’s useful life.

·

Where are IT Equipment captured once they have been barcoded?

BAS

SAP

LOGIS

PASTEL

Which document below should be included in the payment file?

Declaration of Interest

CSD

SCM-04

Log 1

Which of the following documents is captured on LOGIS once TT has approved?

Invoice

Log15

SCM-002

WCBD4

Okay.

LOGIS

Once all IT Equipment havebeen barcoded with an aluminium tag, they are captured on LOGIS. They are capturedon LOGIS to keep track of them.

Interesting.

Expenditure Control

To process a SCM payment, youare required to submit four documents to Finance.

The four documents are:

SRI, Invoice, payment checklist (SCM-002), certification for SCM payment (SCM-04) and the email you received from the service provider that included the invoice.

Task Team

Task Team evaluate the SCM payment file, if there are no issues with the payment file, they will approve the payment and sign off the Task Team checklist.

Okay, makes sence.

LOGIS

The following is captured on LOGIS once Task Team has approved the SCM payment file:

Simultaneous Receipt Issue (SRI) Invoice.

Thereafter payment is pre-authorised and then it is final authorised.